Do planners manage guest lists4/5/2024 ![]() Finding the contact details of your guests can be a tiresome process. We have listed the 5 most common problems of guest list management and their solutions here for you: Problem 1: I don’t have enough data to manage my guest listsĭata sourcing can be the most time-consuming task during your guest list management process. The follow-up process will be very time-consuming. Also, when information arrives via different channels, you will have to deal with it being incomplete. As soon as we start copying information from many files into one, there is a big chance for data-loss. Information arrives in different formats and completeness. Guest list management becomes time-consuming and error-prone when the sources of your data vary too much. want to print it on a badge as identification. It might also be interesting to ask for a company name if you e.g. Contact information can be very useful if you want to get in touch with the guest after your event – although you need to make sure you stay GDPR compliant. You will want to start with the basics: A name, as this is needed to identify the visitor. Also, external factors, such as Corona requirements, can influence what data you need to collect. Depending on the type of event and guests you are expecting, your requirements for this list can vary. What needs to be included in a guest list, and why is it so important for events?Ī guest list is a list of participants for your event. This is a good reason to go through the most common problems with guest list management and how to solve them. What might seem easy and logical at first glance can turn out to be complex and very time-consuming. To make sure that you have a constant overview of who is coming and what your visitors require, you need to manage guest lists. But one key element will always be the benchmark for your success: satisfied guests. Successful events consist of many factors: a suitable venue and catering (for personal events), useful tools and technological innovations (for virtual events), an entertaining or educational program, inspiring speakers or performers.
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